EvidenceFinder
Matches each question to the most relevant certificate, policy, or report in your archive, suggested for one-click attachment as supporting evidence.
Turn your document archive into an evidence library
When a recipient asks for proof of your ISO certification, data processing agreement, or penetration test report, EvidenceFinder already knows which files match. It scans the semantic content of every uploaded document and surfaces the most relevant ones as suggested evidence, with freshness signals so reviewers know whether the document is still current.
- ✓Suggests the most relevant files per question automatically
- ✓Semantic matching that finds the right doc even with different wording
- ✓Freshness badge on every suggestion
- ✓Attach with one click, no folder browsing required
- ✓Bulk-attach suggested files across multiple questions at once
- ✓Works with PDFs, Word documents, Excel files, and images
How EvidenceFinder works
Four capabilities that eliminate manual document searching and ensure every answer has the right evidence attached.
Semantic file matching
EvidenceFinder compares the semantic meaning of each question against the full text content of every file in your knowledge base, not just file names or titles. A question about "business continuity" will surface your BCP, BCM policy, and DR report even if none of them use that exact phrase in their title.
- Searches across full document content, not just metadata
- Scores files by similarity to the specific question
- Searches both uploaded files and indexed web links
One-click evidence attachment
Suggested files appear directly on each question. Reviewers can attach the recommended document as formal evidence with a single click. No navigating to a file browser, no searching, no copy-pasting file names. The attachment is stored with the question and included in the export.
- Suggested files panel visible on every question
- Promote a suggestion to an attached file in one action
- Attached files are included in questionnaire export
Freshness signals on every suggestion
Each suggested file carries a freshness badge (fresh, stale, expired, or needs review) so reviewers immediately know whether the document is still valid. Attaching an expired ISO certificate as evidence is a problem EvidenceFinder helps prevent before it happens.
- Freshness status displayed alongside each suggestion
- Stale or expired documents are clearly flagged
- Integrated with ValidityGuard for consistent status signals
Bulk evidence attachment
For questionnaires where the same certification covers many questions, bulk attachment lets reviewers promote suggested files across multiple questions at once, reducing the time spent on repetitive evidence linking for standard documents like SOC 2 reports or ISO certificates.
- Attach suggested files across multiple questions in one action
- Useful for certifications that apply to many topic areas
- Reduces repetitive manual work on large questionnaires